Posts tagged Convention

Thanks, Thanks, and More Thanks

With many district conventions meeting this month, we are close to reaching the first milestone in preparation for the 2013 convention. This is already quite an achievement, given the activity required by changes adopted by the 2010 Synod convention. I take this blog moment to thank at least some of the people most responsible for successfully reaching this milestone.

A word of general thanks…

  • …to the Synod’s 6,000+ congregations, all of whom were required to meet to select representatives to their circuit forums, to nominate candidates to serve as circuit counselors, to consider mission and ministry emphases for the Synod for the next triennium, and to elect delegates to their district conventions;
  • …to the Synod’s 600+ circuit counselors, each having to arrange circuit forums to select circuit counselors for the new triennium, to help their circuits identify mission and ministry emphases to propose to their districts for the Synod’s next triennium,, and to assist their circuits in contemplating other business to send to district and Synod conventions; and
  • …to the Synod’s 35 district presidents, whose extra-ordinary efforts to keep their congregations and circuits aware of the many significant changes in bylaw expectations adopted by the 2010 Synod convention played a key role in reaching this first milestone.

A word of more specific thanks…

  • …to the administrative assistants of our 35 district presidents for their tireless efforts to bring district rosters up to date with increased Synod expectations, thereby to foster uniform delegate representation at all 35 district conventions, critical for the election of the President of the Synod four weeks prior to the 2013 Synod convention;
  • …to these same administrative assistants plus district secretaries and registration officials for their cooperation in developing district convention registration procedures to incorporate additional expectations associated with developing an accurate voters’ list for the 2013 presidential election; and
  • …to the Council of Presidents for willingly undertaking the sometimes difficult and unpopular task of consistently applying new standards for voting representation that have directly affected multiple-congregation parishes and congregations served by retired pastors.

And a word of personal thanks…

  • …to my office staff for their tireless labors to provide order to the huge task of providing the 35 districts with timely information and materials required to develop the 2013 presidential election voters’ list, this in addition to the host of other ongoing responsibilities associated with the Secretary’s Office;
  • …to the Rosters and Statistics Department for developing a reliable process to obtain and maintain a credible and dependable presidential elections voters’ list, again in addition to their considerable other responsibilities for maintaining the official lists of the Synod; and
  • …to the design, copy center, and mailroom staff of the International Center for their timely assistance in publishing and mailing the postcards that have and will continue to alert congregations to essential changes adopted by the 2013 Synod convention.

Finally, thanks in advance to all of the above…

…for we have only just begun. Still to come, along with the usual Synod convention preparations, will be significant changes to the nominations and elections processes, as well as the preparations required to carry out the presidential voting process. These will require continued attention and cooperation as we make our way down the pre-2013-convention path, one milestone at a time.

Ray Hartwig, Secretary of the Synod


That Other Convention Change

Most of us are aware by now of most of the major changes that were adopted by the 2010 convention in Houston. Among the most major are the new manner of electing circuit counselors, the  pre-convention election of the President of the Synod, the election of five regional vice-presidents and some board members, and the restructuring of the operations of the Synod.

That Other Convention Change

One additional major change, however, intended to permeate the entire life of the Synod, can easily escape attention. It was prompted by the structure task force’s interest in having congregations and visitation circuits play a greater role in the life and direction of the Synod. Agreeing with this interest, the 2010 convention created a new process for “grass roots” input into “mission and ministry emphases” that will direct the course of the Synod’s mission and ministry activity.

The end result of the convention decision is not some highly noticeable governance change that will immediately attract attention. Instead it is a relatively quiet seven-step process that begins with the Synod’s 6,200 congregations and in due time affects the entire life of the Synod during the following triennium.

How It Will Work

It may be helpful to outline the process:

  1. Each triennium, suggestions for mission and ministry emphases are discussed by congregations in preparation for their pre-district-convention circuit forums, this at the same meeting that they also select representatives to their forums and nominate pastors for their circuit’s circuit counselor position.
  2. The suggestions from congregations are discussed by their circuit forums, and one or more are submitted by overture to their 2012  district conventions.
  3. District conventions receive and discuss overtures from circuit forums and vote to send two or three mission and ministry emphasis proposals to the Synod convention.
  4. The Synod convention receives and processes overtures from district conventions and votes to adopt the Synod’s mission and ministry emphases for the next three years.
  5. The President of the Synod, in consultation with the Council of Presidents, identifies from these mission and ministry emphases specific goals for the national office to support ministry on the congregational level.
  6. The President, officers, Board of Directos, and mission boards and offices receive triennial focus from mission and ministry emphases and goals.
  7. District presidents encourage congregations and schools to embrace mission and ministry emphases adopted by the convention for the triennium.

 The Time is Now

For congregations to participate in this process, now is their time to discuss the mission and ministry areas that they believe should be emphasized during the three years following the 2013 convention. There will be no opportunity outside of the process outlined above. Now also is the time for circuit counselors to include this discussion on their circuit forum agendas so that suggestions can be forwarded to district conventions. Circuit counselors, check your agendas.

District conventions are required by bylaw to include consideration and a decision regarding mission and ministry emphases on their agendas. Quote: “The district convention shall, through delegate vote, forward to the national convention a list of two or three triennial mission and ministry emphases for consideration by the national convention” (Bylaw 4.2.1 [d]). District presidents, check your agendas.

The Synod convention and Synod leadership are also required by bylaw to take this process and its end product seriously—evidence of the serious intention of the 2010 convention to provide for greater involvement from the grass roots in providing direction of the mission and ministry of the Synod. Synod leaders, check your agendas.

There is, after all, that other convention change to think about, right about now.

Ray Hartwig

They’ll Be In the Mail

As conventions season approaches, we are faced with a bit of a Synod-wide dilemma. How shall our congregations become informed in a timely manner of convention- and election-related changes made by the 2010 convention, some of which are very significant?

Usual Channels of Information

District presidents surely will want to share some of this information at Fall Professional Workers Conferences, which will then be shared with congregations by the pastors and teachers. And circuit counselors surely will want to keep pastors and congregations informed in their circuits.

To facilitate this sharing of information, the Council of Presidents has set aside a bloc of time during its September 2011 meeting to review the changes that have taken place. District presidents will want to provide this information to their circuit counselors for distribution on the congregation level.

But will this provide enough notice? And will it be timely enough to enable all 6,000-plus congregations of our Synod to actively participate, especially since some of the changes have almost immediate consequences as 2012 district conventions approach?

Unusual Channel of Information

As Secretary of the Synod, I hope to lend my hand to this communication effort. With the help of my staff and others, I am putting together a mailing campaign that hopefully will provide timely information directly to congregations to help make certain that no congregation is left unaware.

On September 1, the first in a series of 18 5 ½ x 8 ½ postcard mailings (clearly labeled as official business) will be mailed to all congregations, circuit counselors, and district presidents. These mailings will provide the information they need to know at the time they will need to know it. An article in the September Reporter will alert the Synod to the receipt of these mailings over the next 20 months.

The first postcard, calling congregations’ attention to “District Convention Delegate/Alternate Delegate Elections,” will describe the change in the manner in which the President of the Synod will be elected beginning in 2013—by direct participation by the congregations of the Synod. The postcard will call attention to the important rules for participation.

The second postcard, calling attention to congregations’ need to elect their representatives to their circuit forums (which must take place prior to their 2012 district conventions) is scheduled to be mailed on September 15. The third, scheduled for September 30, will address the new process by which the 2012 circuit counselor nominations and elections must take place.

Becoming-the-Usual Channel of Information

The recognition behind the mailings is that the U.S. Mail is still the most dependable method at this time to make certain that every congregation is reached. However, recognizing that the Internet is the preferred source of information for increasing numbers of people, the content of the postcards will be posted on the Synod’s Website at following each mailing.

Raymond Hartwig
Secretary, LCMS

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