I am writing from a motel room in Mason City, Iowa, on my way to the Minnesota North District convention, which is on my way to the South Dakota and Oklahoma conventions later in the week–district conventions four, five, and six of our Synod’s 35 during 2012. I like conventions, and I look forward to showing up for as many as I can. But I like good order even more, which is really what brings me to Mason City, headed for points beyond.

The purpose of these convention visits is to make certain that the process we have developed to register and certify our 10,000-or-so district convention delegates for their participation in the vote for President of the Synod next June is both workable and reliable. What was a relatively simple convention decision is a bit more complicated to accomplish. And, of course, we need to get it right the first time. 

I thought I would use this blog to let you know what delegates can expect by way of this registration and certification process. There are three stages to the process, information-gathering, certification-granting, and voter-information-recording:

  1. Information-gathering:  Bright yellow registration forms are being used to collect the specific information that will be required for the electronic voting process. Districts are being asked to mail these forms to delegates prior to the convention. Voting delegates are asked to fill out and bring the forms with them to their district conventions. Regestration personnel will check to make certain that the forms are completely filled out, and will verify that the person submitting the form is indeed the delegate properly authorized to attend the convention.
  2. Certification-granting:  These forms will be given to the district secretary (or possibly the convention credentials chairman if so delegated) for a cross check with the list of eligible delegate slots provided by the Rosters and Statistics Department of the Synod. When satisfied that the delegate submitting the yellow form is a rightful delegate, the district secretary will initial the form, thereby providing the required certification.
  3. Voter-information-recording:  At the close of the convention, the secretary of the district will mail the forms to the Synod’s Rosters and Statistics Department, and the names of the certified district convention delegates will be added to the Synod-wide list of certified voters for the presidential election in June, 2013. The information on this list will be updated continually using change-of-information and voter-substitution forms.

Thank you to you, whether a district convention voting delegate or just an interested person, for your cooperation and/or for any help you can provide to others in understanding and participating in this very important process. Perhaps I will see you at the registration table of your district convention.

Ray Hartwig